Collection Development Policies

Introduction

Mission Statement of Annenberg Library

The Annenberg Library supports the educational mission of Pine Manor College in its efforts to:

Prepare(s) women for inclusive leadership and social responsibility in their workplaces, families and communities….in an environment that celebrates diversity and respects the common good. Pine Manor College Mission Statement, February 1998.

In support of the curricular and research needs of the College learning community, the Library develops and provides a dynamic range of collections, services and resources. We provide these resources and services to foster academic excellence in the Pine Manor College community. We seek to empower our community to become lifelong learners and discerning consumers of information. Annenberg Library operates in the spirit of free and open intellectual inquiry and adheres to the tenets of the Library Bill of Rights, the Freedom to Read Statement, and the various interpretations of these policies set down by the American Library Association.

This policy statement contains guidelines that integrate college and library objectives, the identification of Pine Manor College's clientele and academic programs, level and forms of materials to be collected, and responsibility for selection. In order to insure its commitment that Annenberg Library's collection will continue to meet the needs of the community, the collection development policy must be flexible.

Pine Manor College

Pine Manor College has a 92 year history as a women’s college. Originally established in 1911 by the late Helen Temple Cooke as a post-secondary division of the Dana Hall School in Wellesley, it is now a four-year college in Chestnut Hill. Pine Manor offers the Bachelor of Art and Associate of Arts/Associate of Science degree in nine majors and more than 50 areas of study, including a self-designed major program. The College also has a successful English Language Institute and Center for Inclusive Leadership and Social Responsibility.

Pine Manor College offers the Bachelor of Arts degree in the following majors: Biology, Business Administration, Communication, English, History and Culture, Liberal Studies, Psychology, Social and Political Systems and Visual Arts.

Annenberg Library

The Annenberg Library is located in the Annenberg Library and Communications Center. The Library holds more than 65,000 print volumes; it also contains nearly 1600 audio and video items. The Library also subscribes to more than 2500 periodical titles in multiple formats: print, online and microform.

Responsibility for Selection

Director of the Library

The Director of the Library is responsible for planning a budget that will provide for the library materials needed to support research and curriculum needs of the college community, and maintaining the quality and integrity of the book collections.

Librarians

The Library Director, librarians and other library staff members participating in collection development are in the best position to observe the quality and balance of all subject areas; they are ultimately responsible for the overall quality and balance of the total collection. The librarians develop the majority of the collection's subject areas in response to curriculum needs. The Head of Reference Services coordinates all reference material purchases while other library staff members choose one or more subject areas based upon their interests and/or expertise. All librarians participating in collection development should make an effort to meet and stay in contact with the faculty in their subject area.

Faculty

The faculty is encouraged to discuss library collection development within their departments, to include new members of the faculty, and coordinate faculty member requests as much as possible. Faculty and staff may recommend materials in support of their subject areas and curriculum or outside their subject area for the general use of the college. New course proposals from the Curriculum Committee will require evaluation of specific library resource needs, and these needs will be fulfilled in consultation with the Director.

Acquisitions Coordinator

The Acquisitions Coordinator facilitates the purchase and processing of new library materials. The office is limited to the purchase of monographs, some serial monographs, and various media [i.e. videos, audio compact discs, instructional aids.] The coordinator works with any librarian, faculty, staff member or student who needs assistance in requesting materials from the library, enabling members of the community to locate research materials for book selection. The Coordinator helps make the necessary connection between the requester and the Director of the Library, where requests might be beyond the scope of ordinary expense, requiring the Director’s consent. The Coordinator guides collection development spending rates, and can aid Librarians and Library staff collectors with their subject area budgets.

Pine Manor Students and Staff

Students, staff, and other patrons are also encouraged to contribute to the library's collection development efforts; all requests that are within the scope of the library's collection development policy will be considered.

Selection Aids – Including, but not limited to:

  • The New York Times Book Review
  • Library Journal
  • Multicultural Review
  • Subject area professional journals
  • Online Journals
  • Infotrak and FirstSearch.
  • Online Bookstores such as: Amazon.com, Barnes and Noble.com, and Alibris.com

Collection Development Policies

Collection Priorities

Materials shall be selected for each subject area represented in the college curriculum in priority as follows:

  • Subject area in which courses are offered: The subject area as a whole or in general. Specialized or advanced aspects of the subject area which may be utilized to enhance the curriculum, independent study coursework, or of interest to faculty members.
  • Subject area in which courses are not currently offered, but will be in the near future; continuing maintenance of collections used in alternating semesters; collections supporting the curriculum of faculty on sabbatical leave during a given semester; general subject material in which classes are not taught which support the outcome of Information Literacy; materials which support cultural literacy, or current events. Priority may be assigned to materials which show statistical heavy use.

Forms of Material

I. Circulating Collection

Monographs

Materials which meet the curricular needs of the students in the courses offered in the programs of study of the college are given high priority. While the purchase of research materials solely for individual faculty use should be secondary to the adequate fulfillment of the primary book needs of students, faculty are encouraged to meet and discuss collection development and research needs with a librarian. Interlibrary loan may suffice for various other requests for specialized materials, which may not be affordable or suitable to the permanent library collection. Books will be purchased in hardcover. Paperback editions will be purchased when a hardcover edition is not available. Some circulating materials are placed on standing order. Some circulating materials are placed on Reserve, limiting their use to in house.

Other Books:

Popular fiction - Some popular fiction outside of the requirements of English Literature will be purchased, particularly newly published fiction and current best sellers.

Foreign language books - In keeping with the basic objective of supporting the curriculum, purchases are made on the ecommendations of faculty in the French and Spanish departments. Books in foreign languages are not purchased for the ESL program, as they have indicated that they have a strict policy of immersion for their students, therefore they should be using materials written in English. Foreign language materials are not always readily accessible, and may take extra time to procure for student use.

Juvenile literature - Children’s literature is purchased to support various programs and curricular needs.

Textbooks - Textbooks (specifically books published by textbook publishers) for courses offered by the College are not purchased as a substitute for students purchase of individual textbooks due to copyright infringement laws. The library does purchase elementary school textbooks for the education program and teacher certification.

Government documents - While not prohibited from the collection, many government publications are now available online, although paper copies may be ordered if necessary.

Non-book Materials:

Audio and Visual Materials - Some of the materials are used in connection with course assignments, some materials are for entertainment and listening purposes. It is the responsibility of the bibliographers to select audio and visual materials in their subject areas, and to handle faculty requests in those areas.

  • AudiocassettesThe library has existing spoken-word recordings in this format. The library does not currently collect audio books.
  • Music CD’s - compact discs - All music recordings are purchased in this format.
  • Photographs - The library has in its collection some photographs of historical importance to Pine Manor College; these photographs are located in the Moncrief Special Collections Room. Photographs are not currently purchased by the library, and should not be confused with visual arts books on photography, which are included in the collection.
  • VHS videosThe library has a current collection of educational and entertainment videos. Selection is made by faculty request, subject collector request, or current entertainment interest. VHS format is not purchased during the so called “rental market period” during which the cost of new VHS videos is prohibitive.
  • DVD videos - DVD format is considered for all new video purchases. Entertainment videos in DVD are purchased as soon as they become available, because they do not follow the same “rental” restrictions as to price and are immediately affordable. Some conversion to DVD is considered for classics in film, and Oscar or other award winning distinctions.

Electronic Formats (E-books) – are available, the selection dependant upon packages selected by the Library Director and the Minuteman Library Network.

Instructional Aids - Since instructional aids are collected specifically for the Education program, the library relies heavily on faculty requests from the Education department. Instructional aids are housed in the Rauch Materials Curriculum Room, which is located on the second floor of the library.

Psychological tests - The library maintains a collection of psychological and educational diagnostic tests in support of the baccalaureate program in Psychology. Their use is restricted.

Faculty Published Works - Duplicate copies of faculty member works are purchased, one for the college archives of the library and one for the circulating collection.

Not currently collected:

  • Maps
  • Dissertations & Theses - Theses are generally not purchased. However, the library has, on occasion, accepted them as gifts. These materials are located in the general collection and they circulate.
  • Music Scores - Not collected comprehensively, although some music may appear in materials such featuring Broadway shows or other performing arts materials
  • Computer SoftwareNot collected although some materials included with monographs are in cd form, and are available at the circulation desk.

II. Reference Collection

Books: Monographs and Serials

Reference works provide background information, definition of terms, statistics, quick "facts," biographical information, etc. This collection does not circulate. Basic reference works are purchased in support of the curriculum and to provide basic subject information valid to a liberal education in subject areas defined by the Library of Congress, whether Pine Manor College offers courses in that subject area or not. Some materials are placed on standing order. However, these are subject to review and cancellation when warranted by curriculum changes or use. Reference librarians will also consider whether or not good resources are available via the internet, to supplement purchased materials.

  • Almanacs / Yearbooks
  • Biographical sources
  • Current event sources
  • Dictionaries / Foreign-language dictionaries / Thesauri / Phrase books / Quotation books
  • Encyclopedias – General: A current edition of the Encyclopedia Britannica is available online via the library web page. The library currently retains, but may choose to remove outdated hardcopies of general encyclopedias, without replacement (due to cost.)
  • Subject specific: In almost all areas of the collection subject encyclopedias are collected in print form, which relate to the research needs of students and faculty. Reference librarians monitor online encyclopedias which complement the collection, some of which can be linked to from the library web page.
  • Guides to research/resources: The library has in its reference collection, guides to research in particular disciplines ranging from developmental psychology to the visual arts.
  • Geographical Sources for marketing and general use including travel information.
  • Handbooks
  • Sourcebooks
  • Statistical Resources

The Library does not regularly purchase the following for Reference:

  • Bibliographies - The library does not actively acquire bibliographies across the subject matter. Select titles may be aquired by permission of the Head of Reference, for instance in research heavy subject areas, like Psychology.
  • Directories – Currently the library does not purchase and update directories of organizations, groups, or individuals. Please consult a librarian if these sources are necessary.

III. Special Collections

Juvenile Collection - The library currently collects children’s literature. This collection supports the Education, English and Child Development curriculums. Many of these selections are award winning titles such as Newberry Award or Caldecott medal. Juvenile materials circulate to the entire community.

Rauch Curriculum Materials Room - The Rauch Room contains a small number of elementary textbook sets which have been recommended by Education faculty. These textbook sets serve to support the Education program, and textbook purchases are based on faculty recommendations only. Instructional aids for education, along with any other educational equipment, computers, etc. are housed in this locked collection. The key is available for check out, and many of the materials are circulating.

Moncrief Room - Special Collections and Archives

  • St. Nicholas Magazine Collection – An historic tool used in some English classes, which is housed separately due to its age and the need to handle volumes carefully. The span of the magazine is incomplete, additions would be made at the discretion of the Library Director.
  • College archives – Some college records such as College Yearbooks are housed in this collection. With the exception of Yearbooks, the library is not actively collecting archives material, and there is no archivist on staff.

Other Collection Development Guidelines:

  • Out-of-print books - The library generally does not assemble retrospective collections of out-of-print materials. Occasionally, requests for these materials may be searched in the used book market and provided for curriculum needs. It is the responsibility of the collection development librarians to evaluate these resources for condition, price, and collection worthiness. While both current and retrospective materials are valuable to the needs of the academic community, current materials shall generally receive higher priority. Current materials are defined as those in print in the original edition, or available in reprint or revised editions. Lesser-used retrospective materials may be sought from sources such as other Minuteman libraries or interlibrary loan services. The Library does not generally purchase rare materials.
  • Replacements - Titles for which the last copy has been withdrawn due to loss, damage, or general condition may be considered for replacement. The same considerations applied in original selections apply to replacements. However, additional factors may be considered such as the value of the individual title, whether for literary quality, subject relevance, or importance of the author. Collectors may recommend replacement titles in her/his subject area. The Head of Technical Services will work with the Acquisitions Coordinator and the Head of Access service to keep up on replacement of materials that have a record of student use. Faculty, staff, and students may recommend replacement of worn or lost items at any time.
  • Duplicates - For budgetary and space reasons, the duplication of titles is not encouraged. Any request for duplication should be well justified, and must be approved by the Library Director.
  • Gifts - The library will accept gifts of books and other materials with the understanding that they become the property of the library and will be evaluated against the same criteria as purchased materials. These materials will be reviewed by collectors for the subjects to which the gift items belong. When necessary, the Library Director will make the final decision regarding the use or other disposition of all gifts. The library reserves the right to decline gifts.

Resource Sharing

The Annenberg Library is a member of the Minuteman Library Network. The libraries share one automated system (Innovative Millenium). This system allows members of the Pine Manor community to view the holdings of all consortium libraries. Pine Manor students, faculty, and staff can request materials from the other libraries, which are sent conveniently by courier on a regular schedule, for check out at the individual’s home library. In addition to the Minuteman Library Network, the Annenberg Library participates in OCLC interlibrary loan services, and can obtain materials directly from participating members.

Intellectual Freedom and Censorship

In an effort to support the obligation of the College to be a forum for the free exchange of all ideas, the library will make available to students and faculty books and other materials offering the widest variety of viewpoints, regardless of the controversial manner an author may use regarding the topics of religion, politics, and sex, or social, economic, scientific, and moral issues.