Rental
Please call the Office of Special Events at 617-731-7639 if
interested in renting out a space. Rental audiovisual equipment incurs
additional charges. Lighting and sound personnel will incur additional
charges. Clients may use pre-approved outsider contractors for light
and sound. Events of more than 150 guest may require a parking detail
at an additional charge($250.00). A non-refundable deposit of $500
secure the space for your event.
Clients wishing to use furniture or props from the storage area may
do so by completing a prop rental form and returning it to the Office
of Special Events no less than ten days before the rental date.
Property must be returned to its original storage location or a $50.00
return fee will be assessed on the final bill.
Catering
All food and beverage, including alcohol, is provided exclusively by
Pine Manor's on-site caterer, and no outside food or beverage is
allowed. Menu prices are guaranteed six weeks prior to your event. All
food and beverage prices are subject to an 18% service charge and a 6.25%
Massachusetts tax.
Liquor Policy
Pine Manor College Special Events Department offers a wide range of
superb choices in wine and beverage service. Both "cash" and "open" bar
arrangements are available. The bar setup fee is $35 for cash bars. In
accordance with the town of Brookline and the Massachusetts State
Liquor Commission, no guest shall be allowed to bring alcoholic
beverages into an event held at Pine Manor College. No person under the
age of 21 will be allowed to consume or purchase alcoholic beverages.
Law prohibit us to serve any guest who visibly appears to be under the
influence of alcoholic beverages.
Guarantees
The exact number of persons to be in attendance for all functions
must be confirmed five business days prior to the date of your event.
This guarantee is not subject to reduction and will be used to
calculate charges. Pine Manor will be prepared for and service up to 5%
more than the guarantee, if needed. If the guarantee is not given at
the required time, the original expected attendance would become the
guarantee.
Liability
Pine Manor will not assume responsibility for personal property
and/or equipment brought onto campus. In addition, you are responsible
and shall reimburse the College for any damage, loss, or liability
incurred to the College by any of your guest, or any person contracted
by you to provide any goods and services (florist, band, AV company,
etc.) before, during and after the function.
Decorations
All decorations must comply with local fire laws. Any items to be
put on any walls or any directional signs must be approved by the
College prior to the event. Use of nails, tacks, tape, or glue to hang
banners or decoration is prohibited. Confetti is not allowed. Charges
will be assessed in the event that standard cleaning procedures cannot
be used in order to return the room to pre-event condition.
Smoking
In accordance with the town of Brookline regulations, Pine Manor
College has instituted a no-smoking policy. There is no smoking
anywhere on the campus, except outside the building in the open air.
Parking
There is ample free parking on campus.
Cancellation
Written notice of cancellation must be received no later than 60
days prior to the event. Cancellations after the date will be subject
to fee of 50% of the total estimated food and beverage charges, and
100% of the facility rental charges. If cancellation occurs within
two(2) business days of the event, charges will be assessed at 85% of
the total cost of the function, based on the most recent cost estimate.
in the event that cancellation charges exceed the amount on deposit you
will be billed accordingly; payment will be due upon receipt. Pine
Manor College reserves the right to cancel events because of inclement
weather or unforeseen circumstances, with all deposits being refunded
or applied to a rescheduled date.