Ellsworth Theater Rental Information
Rental
Please call the Office of Special Events at 617-731-7639 if interested in renting out a space.
Rental of audiovisual equipment incurs additional charges.
Lighting and sound personnel will incur additional charges.
Client may use pre-approved outsider contractors for light
and sound. Events of more than 150 guests may require a parking
detail at an additional charge ($250.00). A nonrefundable
deposit of $500 secures the space for your event.
Clients wishing to use furniture or props from the storage
area may do so by completing a prop rental form and returning
it to the Office of Special Events no less than tendays before
the rental date. Property must be returned to its original
storage location or a $50.00 return fee will be assessed on
the final bill.
Catering
All food and beverage, including alcohol, is provided exclusively by Pine Manor's onsite caterer, and no out-side food or beverage is allowed. Menu prices are guaranteed six weeks prior to your event. All food and beverage prices are subject to an 18% service charge and a 5% Massachusetts tax.
Liquor Policy
Pine Manor College Special Events Department
offers a wide range of superb choices in wine and beverage service.
Both "cash" and "open" bar arrangements
are available. The bar setup fee is $35 for cash bars. In accordance
with the town of Brookline and the Massachusetts State Liquor
Commission, no guest shall be allowed to bring alcoholic beverages
into an event held at Pine Manor College. No person under the
age of 21 will be allowed to consume or purchase alcoholic beverages.
Law prohibits us from serving any guest who visibly appears
to be under the influence of alcoholic beverages.
Guarantees
The exact number of persons to be in
attendance for all functions must be confirmed five business
days prior to the date of your event. This guarantee is not
subject to reduction and will be used to calculate charges.
Pine Manor will be prepared for and service up to 5% more than
the guarantee, if needed. If the guarantee is not given at the
required time, the original expected attendance would become
the guarantee.
Liability
Pine Manor will not assume responsibility
for personal property and/or equipment brought onto campus.
In addition, you are responsible and shall reimburse the College
for any damage, loss, or liability incurred to the College by
any of your guests, or any persons contracted by you to provide
any goods or service (florist, band, AV company, etc.) before,
during, and after the function.
Decorations
All decorations must comply with local
fire laws. Any item to be put on any walls or any directional
signs must be approved by the College prior to the event. Use
of nails, tacks, tape, or glue to hang banners or decorations
is prohibited. Confetti is not allowed. Charges will be assessed
for decorations not removed at the conclusion of an event. A
cleanup fee of $150 will be assessed in the event that standard
cleaning procedures cannot be used in order to return the room
to pre-event condition.
Smoking
In accordance with town of Brookline
regulations, Pine Manor College has instituted a no-smoking
policy. There is no smoking anywhere on the campus, except outside
the buildings in the open air.
Parking
There is ample free parking on campus.
Cancellation
Written notice of cancellation must
be received no later than 60 days prior to the event. Cancellations
after that date will be subject to a fee of 50% of the total
estimated food and beverage charges, and 100% of the facility
rental charges. If cancellation occurs within two (2) business
days of the event, charges will be assessed at 85% of the total
cost of the function, based on the most recent cost estimate.
In the event that cancellation charges exceed the amount on
deposit, you will be billed accordingly; payment will be due
upon receipt. Pine Manor College reserves the right to cancel
events because of inclement weather or unforeseen circumstances,
with all deposits being refunded or applied to a rescheduled
date.
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