Facility Rental Information & Reservation Policy
Rental
Please call the Office of Special Events at 617-731-7639 if interested in renting out a space.
- Events requiring support services (media setup, change
of floor plans, food services, or security) must provide
a minimum of one (1) week advance notice. Requests not made
within this time frame are not guaranteed.
- Rental of audiovisual equipment incurs additional charges.
- Events of more than 150 guests require a parking detail
at an additional charge ($250.00)
Catering
All food and beverage, including alcohol,
is provided exclusively by Pine Manor’s onsite caterer,
and no out-side food or beverage is allowed. All food and beverage
prices are subject to an 18% service charge and a 5% Massachusetts
tax.
Liquor Policy
In accordance with the town of Brookline
and the Massachusetts State Liquor Commission, no guest shall
be allowed to bring alcoholic beverages into an event held at
Pine Manor College. No person under the age of 21 will be allowed
to consume or purchase alcoholic beverages. Law prohibits us
from serving any guest who visibly appears to be under the influence
of alcoholic beverages. The bar setup fee is $35 for cash bars.
Guarantees
The exact number of persons to be in
attendance for all functions must be confirmed five business
days prior to the date of your event. This guarantee is not
subject to reduction; final charges will depend on final guarantee
or final number served, whichever is higher.
Liability
Pine Manor will not assume responsibility
for personal property and/or equipment brought onto campus.
Client is responsible and shall reimburse the College for any
damage, loss, or liability incurred to the College by any of
your guests, or any persons contracted by you to provide any
goods or service before, during, and after the function.
Decorations
All decorations must comply with local
fire laws. Any item to be put on any walls or any directional
signs must be approved by the College prior to the event. Use
of nails, tacks, tape, or glue to hang banners or decorations
is prohibited. Confetti is not allowed. Charges will be assessed
for decorations not removed at the conclusion of an event. A
cleanup fee of $150 will be assessed in the event that standard
cleaning procedures cannot be used in order to return the room
to pre-event condition.
Cancellation
Written notice of cancellation must
be received no later than 60 days prior to the event. Cancellations
after that date will be subject to a fee of 50% of the total
estimated food and beverage charges, and 100% of the facility
rental charges. If cancellation occurs within two (2) business
days of the event, charges will be assessed at 85% of the total
cost of the function, based on the most recent cost estimate.
In the event that cancellation charges exceed the amount on
deposit, you will be billed accordingly; payment will be due
upon receipt. Pine Manor College reserves the right to cancel
events because of inclement weather or unforeseen circumstances,
with all deposits being refunded or applied to a rescheduled
date.
Smoking
In accordance with Town of Brookline
regulations, Pine Manor College has instituted a no-smoking
policy. There is no smoking anywhere on the campus, except outside
in the open air.
Parking
There is ample free parking on campus.
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