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Reopening Guide for Employees

Protocol if an Employee Feels Sick 

If an employee displays COVID-19-like symptoms and/or does not feel well, the employee should:  

Stay home and do not come onto campus 

Call their medical provider, and  

Tell your supervisor that you need to stay home 

Supervisors must let their senior leader know about the employee who feels ill. The senior leader will notify: 

The Director of Operations to ensure proper disinfecting measures can be applied to employee’s work area. 

The Director of Human Resources, if the employee is COVID-19 positive, to track cases on-campus and report cases to Brookline Department of Public Health. 

Once the employee feels better, they may report back to work once they have not experienced any symptoms for 14 days and test negative for COVID-19. 

During the Employee’s Time at Home 

If the employee can work from home, they should connect with their supervisor to make the necessary work from home arrangements. 

If the employee cannot work due to illness, they should use their allotted sick days. 

Employees who have questions about their work hours or personal time should speak with their supervisor or Human Resources. 

Personnel 

Going fully online may change the responsibilities of PMC employees job/job scope. Supervisors and HR will work with employees who have positions that are vulnerable. 

No more than 50% of PMC employees may work from campus and/or any given building at any one time.  

Anyone who shares an office space will need to coordinate with their supervisor and Shelley Dropkin to find new office space for one of the two employees. 

Employees should utilize white boards on doors, voice mail messages, and email “out of office” messages to communicate to their colleagues and students if/when they are working from campus or working from home and how to best reach them. 

Employees who feel sick should follow designated protocol in the section, “Protocol if an Employee Feels Ill” 

Returning to Campus 

Employees may return to campus and their offices and/or classroom and labs after they have received testing for COVID-19 at BC and received negative results and met with Shelley Dropkin, Director of Human Resources, to review re-opening protocol. 

When employees meet with Shelley Dropkin, they will receive the following: 

  • Hand sanitizer for their office 
  • Disinfectant cleaner for their office 
  • Face mask 
  • Box of tissues 
  • “Stand here” or “Sit here” sticker 
  • Thermometer 
  • Small dry erase board and marker for their office door 

Employees may begin to come back to campus after they have received testing and met with Shelley Dropkin, Director of Human Resources. 

Each time community members enter campus, they will need to show their green screen on the daily health monitoring website, www.bc.edu/check. 

  • To access the daily health website, go to: bc.edu/check 
  • Login in with your Agora Portal username (your last name and some additional letters provided by Wadner) and password (the 8-digit number provided by Wadner). If this does not work, change your password at login.bc.edu 
  • Carefully review and complete the six questions of the Self-Assessment.   
  • You will be presented with a Cleared or Not Cleared response, and related instructions on how to proceed. 

Working from Home 

Employees who are high risk for COVID-19, serve as caregivers to people who are high risk, or need other accommodations due to childcare or scheduling should speak with their supervisor and the Director of Human Resources.  

All employees looking to work from home will need to complete a “Flexible Working/Accommodation Application” to ensure equity in the work from home/flexible schedule granting process. This application can be found on my.pmc.edu. 

Employees and supervisors should determine an appropriate schedule re: work from home and/or reporting into the office in respect to employees’ accommodations and flexibility during this difficult time. 

Any employee who plans to work from their campus office must first meet with their supervisor, then Shelley Dropkin, Director of Human Resources to sign off on the COVID-19 Control Plan. 

Employees who need additional resources to successfully work/teach from home should speak with their supervisor. 

Employee Travel

The College has suspended all travel out-of-state for day and overnight trips. This includes, but is not limited to, recruitment, athletics, college advancement, and professional development. 

All College funding for travel will not be awarded for Fall 2020. 

Employees who carpool to campus with people outside their family unit/COVID-19 bubble or take public transportation are encouraged to follow strict physical distancing and hygiene protocol during their commute and/or consider working from home. 

Flexible Work/Accommodations Application

Pine Manor College is asking all PMC employees who need to work from home (WFH), regardless of how many days per week that may be, to complete the questions below to ensure transparency and equity in the WFH approval process. Please complete the form below and submit the answers to your supervisor and Shelley Dropkin, Director of Human Resources. 

Name:                                               Job Title: 

Supervisor:                                        Supervisor Signature:  

Date: 

 

What flexible work arrangements/accommodations are you looking to implement (please be specific)? 

 

 

What is the anticipated timeline you are looking for a flexible work schedule (e.g., throughout the fall semester, until there is a vaccination for COVID-19, until I find day care for my children, indefinitely)? If you have an exact month you need flexibility until, please write the date in the space below. 

 

 

What support(s) will you need from your supervisor to be successful given the WFH arrangement you proposed? 

 

 

Are there additional technology and resources that you need to be successful in your proposed schedule? 

 

 

If you have not already spoken to your supervisor about the proposed schedule, please do. Then submit this form to Shelley Dropkin.